Privacy & Cookies Policy

ZIGChain Summit

This Privacy & Cookies Policy explains how ZIGChain Foundation (the “Organizer”, “we”, “us”, or “our”) collects, uses, discloses, and protects personal data, and how cookies and similar technologies are used, in connection with the ZIGChain Summit website (the “Website”) and related event activities.

We process personal data in accordance with applicable data protection laws and international best practices, including GDPR-level standards where applicable.

1. Who We Are (Data Controller)

ZIGChain Foundation: A foundation company incorporated in the Cayman Islands

Email: legal@zigchain.com

Website: www.zigchain.com

For the purposes of applicable data protection laws, ZIGChain Foundation acts as the data controller.

2. Scope of This Policy

This Policy applies to:

• visitors to the Website;
  
  
• Summit attendees, speakers, sponsors, exhibitors, and partners;
  
  
• individuals registering interest or communicating with us;
  
  
• users interacting with Summit-related communications.
  
  

This Policy does not apply to third-party websites or platforms linked from the Website.

3. Personal Data We Collect

(a) Information You Provide

• name, job title, company name;
  
  
• email address, social media account name
  
  
• registration, ticketing, and attendance details;
  
  
• speaker or exhibitor submissions;
  
  
• correspondence and inquiries.
  
  

(b) Information Collected Automatically

• IP address and device identifiers;
  
  
• browser type, operating system;
  
  
• pages viewed and interaction data;
  
  
• cookies and similar technologies (see Section 6).
  
  

(c) Event Media

• photographs, video, and audio recordings captured during the Summit, including panels, interviews, and networking activities.
  
  

4. Purposes of Processing

We process personal data for the following purposes:

• operating and maintaining the Website;
  
  
• managing event registration, access, and attendance;
  
  
• communicating with participants and stakeholders;
  
  
• organising panels, exhibitions, and networking activities;
  
  
• marketing and promotion of the Summit (including post-event content);
  
  
• security, fraud prevention, and operational integrity;
  
  
• compliance with legal and regulatory obligations.
  
  

5. Legal Bases for Processing

Personal data is processed on one or more of the following legal bases:

• performance of a contract (event registration);
  
  
• legitimate interests (event organisation, communications, security);
  
  
• consent (non-essential cookies, marketing communications);
  
  
• legal obligation, where applicable.
  
  

Where processing is based on consent, consent may be withdrawn at any time.

6. Cookies and Similar Technologies

6.1 What Are Cookies?

Cookies are small text files stored on your device when you visit a website. Cookies may be session-based or persistent.

6.2 Categories of Cookies Used

(a) Strictly Necessary Cookies

Essential for the operation and security of the Website, including:

• core functionality;
  
  
• security and load balancing;
  
  
• storage of cookie preferences.
  
  

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Legal basis: Legitimate interests and/or contractual necessity.

(b) Performance and Analytics Cookies

Used to understand how users interact with the Website, including:

• pages visited;
  
  
• session duration;
  
  
• technical performance metrics.
  
  

Data is aggregated and, where feasible, anonymised.

Legal basis: Consent, where required by law.

(c) Functional Cookies

Enable enhanced functionality and personalisation, such as:

• language preferences;
  
  
• region or time-zone settings.
  
  

Legal basis: Consent or legitimate interests, depending on functionality.

(d) Third-Party Cookies

May be set by third-party providers, including:

• event registration and ticketing platforms;
  
  
• analytics and performance tools;
  
  
• embedded media or maps;
  
  
• communication or marketing integrations (if enabled).
  
  

Third-party cookies are governed by the privacy policies of the relevant providers.

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6.3 Managing Cookies

You can manage or withdraw cookie consent via:

• the cookie banner or preference tool (if enabled); and/or
  
  
• your browser settings.
  
  

Disabling cookies may affect Website functionality.

7. Web3 and Blockchain-Related Content

The Website may reference blockchain technologies, digital assets, Web3 projects, speakers, exhibitors, or partners.

We do not:

• access or store private keys or wallet credentials;
  
  
• initiate or validate blockchain transactions;
  
  
• control smart contracts or on-chain activity.
  
  

Any interaction with external Web3 platforms is governed by the terms and privacy policies of those platforms.

8. Sharing of Personal Data

We may share personal data with:

• event service providers (ticketing, venue, IT, security);
  
  
• marketing, communications, and analytics providers;
  
  
• sponsors or partners, where relevant to participation;
  
  
• professional advisers (legal, audit, compliance);
  
  
• competent authorities, where legally required.
  
  

All recipients are required to process personal data in accordance with applicable data protection standards.

9. International Data Transfers

Personal data may be transferred to and processed in jurisdictions outside your country of residence, including the Cayman Islands, the United Arab Emirates, and other locations where service providers operate.

Appropriate safeguards are applied where required by law.

10. Data Retention

Personal data is retained only for as long as necessary to:

• fulfil the purposes described in this Policy;
  
  
• comply with legal, regulatory, or accounting requirements;
  
  
• resolve disputes and enforce agreements.
  
  

Retention periods vary depending on the data category.

11. Your Rights

Subject to applicable law, you may have the right to:

• access your personal data;
  
  
• request correction or deletion;
  
  
• restrict or object to processing;
  
  
• withdraw consent;
  
  
• lodge a complaint with a competent authority.
  
  

Requests can be submitted using the contact details below.

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12. Security Measures

We implement appropriate technical and organisational measures to protect personal data against unauthorised access, loss, misuse, or disclosure.

No system is entirely secure, and absolute security cannot be guaranteed.

13. Third-Party Links

The Website may contain links to third-party websites or platforms.

We are not responsible for the privacy practices or content of such third parties.

14. Updates to This Policy

We may update this Privacy & Cookies Policy from time to time.

Any updates will be published on this page with a revised “Last updated” date.

15. Contact Us

For questions about this Policy or to exercise your rights, please contact:

ZIGChain Foundation

Email: legal@zigchain.com

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